Simplify and Centralize your Orders with 4PM

16. 10. 2025 / GOV & NGOs, Heritage, Industry, Tourism New 4PM Orders module streamlines the entire ordering process — from creation to delivery — making it faster, transparent, and fully centralized for complete control and efficiency.

The 4PM team at Arctur has developed an entirely new Orders module, designed to significantly simplify and improve the entire ordering process within organizations.

 

“We designed this module with real users in mind — not just to digitize orders, but to simplify decision-making and reduce friction at every step. With the new module, the entire process — from order creation and approval to final delivery — becomes more transparent, faster, and fully centralized in one place.”

Ariana Šumandl, Head of 4PM department, Arctur

 

The new Orders module allows 4PM users to create orders with just a few clicks. The system allows document preparation in either Slovenian or English, with key information automatically filled in. Organizations can easily add fully customized fields, adjust order texts and legal notes, and independently define the approval workflow. This enables the creation of documents fully compliant with internal procedures, standards, and the organization’s visual identity.

The process remains user-friendly while offering complete flexibility to adapt to each organization’s internal rules and workflows. Once finalized, the order can be printed or saved as a request, ensuring that all related documentation is organized and accessible at any time.

In addition to supporting internal processes, the module also facilitates communication with suppliers — the order can be automatically sent via email directly from the module, along with an auto-generated PDF document and sender’s signature.

 

“Having everything in one place is a game-changer for us. The centralized process will reduce admin time, improve transparency, and made it much easier to track approvals and allocate costs to projects.«

David Pintar, Assistant Director, National Institute of Chemistry 

 

The module not only simplifies the preparation of orders but also covers the entire process up to completion. Users can track received goods or delivered services, providing full control over ordered items and activities. The entire workflow can be completed without additional coordination via email or manual work in spreadsheets, while still allowing attachments such as delivery notes and supplementary documents.

For organizations, this means better control over the entire ordering process, reduced risk of duplication or errors, and a clear overview of who approved what and when.

 

“With the implementation of the Orders module, we have significantly accelerated and simplified the entire ordering process. Previously, orders had to be prepared manually, statuses were checked via email, and coordination between departments took a lot of time. Now, all information is centralized – from the initial request to final approval. The module provides a clear overview of all orders, automatic notifications for responsible persons, and full traceability of every step. The processing time for each order has been reduced by more than half, while the risk of errors has decreased considerably. Its intuitive interface and seamless integration with our existing workflows allowed our team to start using the module effectively within just a few days, without any need for special training.”

Jani Pogačar, IT Department, Faculty of Information Studies.

 

With the Orders module, Arctur's 4PM team has taken an important step forward in the digitalization of business operations. It enables organizations to manage their ordering processes in a transparent, simple, and efficient way – all in one place.

Arctur is confident that this module will become an essential tool for anyone looking to simplify their work, save time, and ensure complete control over orders and costs.

Get your presentation now and see how the 4PM Orders module can transform your organization’s ordering process!